How To Scan and Save Documents in Windows

It is possible to import files, arrange them in various configurations, or make various alterations with just one click, unlike a few years ago. Document scanning is one of these tasks. Scanning of small files that used to take ages is completed quickly. Documents, letters, receipts, and much more can be easily scanned and converted into digital copies for various uses. So, in this article, I will explain the latest software used to scan and save documents on your Windows PC.

What Do You Mean by Scan and Save Documents?

There are a variety of situations where people need to scan papers or photographs into their computers. Two typical reasons are sending urgent documentation to someone across the country and the low speed of postal service or other shipping methods. They could also want to transfer printed images to their phone or other devices digitally. So, that is where scanning and saving documents come in.

Scan and Save Documents in Windows

How to Scan and Save Documents in Windows 11/10

There are many document scanner software options in the market. So, below is the latest list of the top document scanner software for PC to scan and save.

  1. Windows Scan
  2. Adobe Acrobat DC
  3. Readiris
  4. ABBYY FineReader
  5. VueScan

Once the scanning is done, change the Save As type to jpg, bmp, gif, tiff, or png, based on your preference. It is advised to save pictures as jpg files and documents as tiff files. Documents saved as .tiff files are smaller and easier to send over emails and similar tools.

1] Windows Scan

Microsoft’s Windows Scan is comparatively light and straightforward to set up and operate. This app meets every user’s fundamental requirements. It works well with a flatbed scanner for image processing. Because it was developed by the people who created the Windows OS, it is completely compatible and provides a seamless experience.

Windows Scan App Scan Documents

Features

  • Many different output options are available
  • You can pick a particular location to save data
  • Possible to preview and pick a precise area of a photo to scan

Pros

  • Flawless OS Windows integration
  • Small file size
  • Simple and easy-to-use interface

Cons

  • Only a few features are available
  • Only available on Windows

Download

2] Adobe Acrobat DC

Users using Adobe Acrobat DC can view, print, edit, and comment on any pdf format, including multimedia and forms. Thanks to its integration with the Adobe Document Cloud, this feature is available on any computer or mobile device. You may work on one document at a time and collaborate with your team much more effectively with the new Adobe Acrobat DC.

Acrobat Adobe DC Scanner

Features

  • Enables the generation of PDF files from email, spreadsheets, MS Office, HTML pages, and smartphone cameras
  • It has enhanced security as it gives permission  only by using passwords
  • Offers comparison features that allow users to see differences between various document versions
  • Reverse conversions are permitted. E.g., from PDF to Word, Excel, PowerPoint

Pros

  • Enables text indexing for quick searching
  • Set of common templates available for uniformity
  • Tables allow for editing of both text and data

Cons

  • The application size is large, which occasionally reduces PC performance
  • It could use improved OCR proofreading capabilities

Download

3] Readiris

Readiris should be at the top of your list if you are searching for a comprehensive document-scanning tool that is simple to master. Your physical documents can be quickly scanned and converted into the pdf format of your choice with Readiris.

Word, PowerPoint, indexed PDF, and Excel file types are all supported by the tool, which features a user-friendly and intuitive GUI. Simply tell the tool which files to scan, and the system will take care of the rest. After it has finished scanning, you will instantly be given the option to edit.

Features

  • PNG, TXT, RTF, BMP, TIFF, ODT, ePub, GIF, JPEG, and HTML are all supported formats for document scanning
  • Can reduce the size of saved documents
  • Easily compatible with Windows

Pros

  • Converting documents to editable PDF files is simple
  • Multiple users can share scanned text for signs and reviews
  • Enhanced security with digital signatures

Cons

  • No keyboard shortcuts
  • Switching between functions is challenging
  • No free version, but offers a trial.

Download

4] ABBYY FineReader

Its power-packed features make it simple to scan and edit documents. This application already has a lot of unique capabilities, and the comparison option allows users to keep track of their modifications.

Abbyy Finereader scan files

Features

  • Using the Hot Folder feature, documents are scheduled for automatic scanning
  • Accurate scanning and storing into user-selected formats
  • You may convert formats like Excel, Word, and others into the PDF format

Pros

  • A user-friendly and intuitive GUI
  • The OCR provides a seamless search feature
  • Automatic document classification and indexing

Cons

  • Does not use version control
  • No full-text indexing capabilities

Download

5] VueScan

VueScan, a fully free-to-use tool designed for the general public, outperformed standard scanning software technologies by reverse engineering more than 6000 scanners to make it easier for users to be prepared to scan their documents whenever they want. It allowed people to continue using their existing scanners while scanning documents, movies, images, and even negatives on Windows, Linux, or iOS.

The tool provides users with a selection of customizable scanning settings and Professional and Standard suite options depending on the type of document to be scanned.

VueScan Scan Multiple Document

Features

  • Can scan PDF files in single- and multi-page formats
  • Automatically recognizes colors
  • Highly beneficial for small-sized documents

Pros

  • Scanned images of high quality
  • Hardware can remove dust and scratches
  • Image quality and color calibration
  • A single software works with all scanners

Cons

  • Learning settings require practice
  • Pages carry the software’s watermark

Download

Conclusion

The days of sifting through piles of paperwork and scanning each one individually are done. The scanning of documents has advanced thanks to cutting-edge technologies significantly. These solutions may perform like magic for you and your business, whether high-volume scanning or indexing and routing the documents to the appropriate platforms. In addition to reducing paperwork, document scanning software also protects the environment. I hope this article helped!

Is It Possible to Scan Multiple Documents?

You can use an Android or iPhone with Google Drive to scan multiple documents. Open Google Drive on your Android device, press the plus symbol to add more scans, select the scan option, click the tick, and tap the plus sign. Save the file after you are done.

How to Print an Image as a PDF File on Windows?

Open the jpg file you want to convert, and click Ctrl+P to bring up the Print dialog box. Next, click the Printer icon to open a drop-down list. Select Microsoft Print to PDF. Click Print. You can now save the document as a PDF file.

I am a passionate writer who is fond of both creative content writing and technical writing. I love the English language and grammar and love anything to do with copy editing as well. I love working with people with whom I can share a passion for the English language and writing.

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